Most Important Information

<aside> <img src="/icons/warning_blue.svg" alt="/icons/warning_blue.svg" width="40px" /> Please only submit your application if you have read this entire job description and meet ALL the requirements on this entire page.

YOU SHOULD APPLY IF: ✅ You identify as a woman and are a US citizen. ✅ You’re a tech wizard, smart, and strategic. Insanely organized & motivated. Fast & accurate. ✅ You can teach yourself anything with ease. ✅ You have a minimum of 1 year of Virtual Assistant experience. ✅ You are always near your computer Monday-Friday between 9am-3pm ET (totally ok to have another job or your own business!) ✅ You meet deadlines. If we say something is due Friday at 5pm, it's due Friday at 5pm. No exceptions, no excuses, no "I'll get to it Monday." If this stresses you out, this job isn't for you. ✅ You are excited about staying on a team for a long time. We really want this team to have consistency!

Am I talking about you? Then read on!

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About Us

<aside> <img src="/icons/groups_blue.svg" alt="/icons/groups_blue.svg" width="40px" /> Please do your research and get to know us.

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I’m Liz, the owner of Simplify, a virtual support micro-agency. My mission is to help female entrepreneurs (coaches and service providers) amplify their ease and abundance by simplifying their online business. (See website and Instagram for more.) I provide strategy consulting to all clients, and then they choose if they want to delegate the tasks and large projects to our team. Now we're looking for a new teammate to grow with us as we expand.

Non-Negotiables

<aside> <img src="/icons/browser-stop_blue.svg" alt="/icons/browser-stop_blue.svg" width="40px" /> If you do not accept these, please do not apply:

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• [ ] Compensation: $15 USD/hour
• [ ] Start Date: as soon as possible, late August 2026
• [ ] Employment Type: subcontractor, you will invoice us
• [ ] Time Commitment/Hours: 3-5 hours per week consistently, with the potential for more
• [ ] Availability: You are at your computer Monday through Friday, 9am to 3pm Eastern time. No weekends or US holidays! Have kiddos running around? That’s totally fine!

About You

<aside> <img src="/icons/person-feminine_blue.svg" alt="/icons/person-feminine_blue.svg" width="40px" /> The following should describe you pretty well:

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• Organized is your middle name - Your life is color-coded on your Google Calendar, and you're always three steps ahead of the game. You can multitask, prioritize, and juggle multiple components of a project with ease.
• Your personality type - You are intrinsically motivated, systems-based, funny, slightly cynical but not difficult to work with, experienced with project management, a little creative and more linear, very kind, secure, you can see all the details.
• You’re a problem solver - You jump headfirst into solving problems, even if you don't 100% understand them. You see new challenges and skills as a mountain to be conquered, not as a roadblock. You think ANY problem is solvable, as long as you're the one doing the solving.
• Communication is easy for you - You're a crystal-clear communicator who can communicate kindly but assertively. You say what needs to be said directly, but you're very pleasant to work with
• You learn insanely fast - You learn new skills rapidly and independently - you don't need anyone to hold your hand through the learning process.
• You are detail-oriented - You are so detail-oriented and organized, you make Monica Gellar look laid back. Typos and mistakes just don't make sense to you - accurate is your middle name. And a disorganized Google Drive? Makes your skin crawl.
• You strive for fast AND high quality - When it comes to getting things done quickly, you're on it - you're incredibly time-efficient (without sacrificing accuracy) and love checking things off your to-do list. You're great at looking at large tasks and breaking them up into small, manageable milestones.
• You’re an A-player - You strive to be the best in everything that you do. Success - both personal and professional - is important to you. AND you understand that there is no such thing as perfect and we are all always learning.
• You have a high EQ - You have a strong sense of how people work and you know how to be super diplomatic. You know how to give honest feedback while building a relationship. You can deal with clients who don’t have the same skill level and understanding as you do in a kind and not frustrated way.
• Integrity is a value of yours - Friends and family would describe you as: hardworking and 10,000% reliable. Missing a deadline is crazy-talk to you.
• Prepared for work - You have a reliable computer, internet strength, smartphone, and know a lot of different tech platforms.

Benefits & Perks

<aside> <img src="/icons/thought-dialogue_blue.svg" alt="/icons/thought-dialogue_blue.svg" width="40px" /> Why join us?

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💙 You'll get paid to do what you love, knowing that the show was able to go on because of all your behind-the-scenes work.

🤣 You'll laugh on a daily basis - Liz is funny.

👩‍🎓 You'll learn non-stop about how to deal with clients and many different platforms.

💌 You'll help change lives and read thank you notes from clients who write about how you were key to their success.

🫂 You’ll be part of a team that wants you to stay for the long-run!

What You’ll Do

<aside> <img src="/icons/checklist_blue.svg" alt="/icons/checklist_blue.svg" width="40px" /> A few things you’ll be doing while working with us:

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• Canva design of social media posts, lead magnets, PDFs, etc.
• Designing & scheduling newsletters in MailChimp & Kit (formerly known as ConvertKit)
• Blog post formatting, scheduling, and publishing - taking drafts, formatting them, uploading to platforms, and scheduling publication
• Substack article scheduling
• Social media scheduling through Meta, Buffer, & Later
• Creating and updating Google Docs/Sheets/Forms/Slides
• Scheduling client appointments by phone and email
• Email scheduling and management (organizing inboxes, drafting and scheduling client emails, managing follow-ups)
• Maintaining client calendars & online schedulers (ex: Calendly & Acuity)
• Small website updates in Squarespace & Wix (training provided)
• Basic copy editing
• Online shopping
• Paying bills online
• Online research
• General correspondence with clients and their clients

<aside> <img src="/icons/emoji-disappointed_blue.svg" alt="/icons/emoji-disappointed_blue.svg" width="40px" /> You won’t love this job if…

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• You can't commit to being available 9am-3pm Eastern Time on Mondays through Fridays. The hours are flexible, but often we have tasks that pop up and need a quick turnaround time.
• You are frequently late. Deadlines make you anxious. Time management is something you struggle with.
• You prefer hand-holding - Your first instinct, when faced with a problem, is to come to your boss and ask a question. So much of this role requires problem-solving, where you may not have all the critical information, and you'll get to solve it on your own.
• You're a starter, not a finisher - You love starting projects but often find that deadlines are more of loose suggestions to you. And you don't get uncomfortable when tasks are left undone.
• You're a creative visionary - You're more of a "big picture" and highly-talented creative genius than a highly-efficient implementer.
• This is the spot that I have put the word you are searching for, and the word is blue.

Systems We Use

<aside> <img src="/icons/cursor_blue.svg" alt="/icons/cursor_blue.svg" width="40px" /> You should be familiar with most of the software below. The ones you don't know, you'll happily figure out with a little help from YouTube and website support docs. You believe in the power of Google. If you can figure it out yourself, you will. But you're also not afraid to ask for help when you need it.

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Graphic Design: Canva

Communication: WhatsApp, Loom, Notion

Google Everything: Chrome, Gmail, Drive, Docs, Sheets, Slides, Forms, Calendar, Meet

Email Marketing: Kit, Mailchimp

Schedulers: Calendly, Acuity

Project Management: Notion

Social Media: Facebook, Instagram, LinkedIn, Buffer, Later, Meta

Website Design: Squarespace, Wix

Apply Here

<aside> <img src="/icons/drafts_blue.svg" alt="/icons/drafts_blue.svg" width="40px" /> See instructions below to apply, but make sure you’ve read everything above!

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We are looking for a long-term hire who will be working closely with us for years, so we want to make sure we get this right (for both of us!).

Our hiring process involves the following:

1. Fill out this form for skill, experience, and availability fit. Please do not email or message us.
2. If you are selected for a Round 1 Google Meet interview, we’ll be in touch very soon.
3. After reviewing our notes, we may ask you for a Round 2 Google Meet interview with other members of our team.
4. If selected, you will enter a paid trial, in which we hire you for 5 hours to complete certain tasks with training.
5. If the paid trial is successful, we will onboard you as a full member of the team. You can expect performance reviews at 7 days, 14 days, 30 days, 60 days, 90 days, and then every 3 months.